How Armada Works for Staffing Agencies

Whether you're staffing for events, hospitality, healthcare, or field services—Armada Legacy gives you an all-in-one system to schedule, manage, and pay your workforce at scale. From job posts to payroll, it’s built for agencies that move fast and operate with precision.

📣 1. Post Jobs, Notify Workers Instantly

• Create detailed jobs tied to customers, roles, and rates

  As soon as it’s posted:

  • Your internal team is alerted
  • Qualified workers are notified via the Victory mobile app

📆 2. Stay on Top of Job Statuses

• Use Armada’s color-coded calendar to instantly track:
  • Jobs awaiting applicants
  • Staffing in progress
  • Fully confirmed and ready-to-go shifts
• Get real-time updates when changes happen—no more guesswork.

🧑‍💼 3. Built-in Client Management

• Every job is linked to a customer profile, including:
  • Invoicing preferences
  • Payment terms
  • Communication rules (you control what the client sees)

It’s scheduling and CRM in one.

📁 4. Use Projects for Cleaner Reporting

Projects let you group jobs for better organization and reporting. Use them to:

• Separate jobs by event, location, department, or region
• Provide client-specific reporting for different job types
• Or keep it simple with a general project per customer

📍 5. Empower Workers with Mobile Check-Ins

• Workers check in using the Victory mobile app

  Check-ins include:

  • Geo-verification
  • Optional photo check-in
  • Automatic alerts for missed or late check-ins

Accountability without the micromanagement.

🔁 6. Make Shift Changes on the Fly

• Edit job details at any time
• Quickly assign replacements if someone cancels
• All updates sync instantly across your team and workers

✅ 7. Wrap Up Jobs with Ease

• Workers check out and submit post-job feedback
• Coordinators review and approve hours
• You’re ready to invoice

Fast, accurate, and client-ready.

💸 8. Streamlined Invoicing & Payments

• Generate invoices for single jobs or in bulk

  Export or sync with:

  • QuickBooks Online
  • Stripe (for online payments)

Clients get what they need—on time, every time.

🧾 9. Painless Payroll Prep

• Approved hours → ready for payout
• Export clean, formatted data to your payroll system
• No duplicate entry, no confusion

🔄 One Platform. Total Control.

With Armada, you get a full view of your staffing operation—orders, hours, workers, clients, and payments—all in one place.

Armada is built for agencies like yours.

From shift to invoice, you’ll schedule faster, fill jobs smarter, and get paid quicker.

Need help setting up? Email us at support@armadahq.com or book a quick onboarding call.